Privacy Policy
Last updated: May 2026
1. Who we are
Forza Karate Club ("we", "us", "our") operates from Rayleigh, Essex and Upminster, East London. We are responsible for your personal data as a data controller under UK GDPR.
2. Data we collect
We may collect the following personal data:
- Name and contact information (email address, phone number)
- Children's names and ages when registering for junior classes
- Payment information (processed securely via GoCardless or Stripe — we do not store card details)
- Training records including belt grades and grading results
- Health or medical information where relevant to safe participation
- Photographs taken at club events (with explicit consent)
3. How we use your data
We use your data to:
- Manage your membership and class bookings
- Process membership payments via Direct Debit
- Communicate about classes, gradings, and club events
- Maintain safety records (DBS, first aid, safeguarding)
- Comply with legal obligations
4. Legal basis
We process your data on the basis of contract (to deliver your membership), legitimate interests (club administration and safety), and where required, consent (photography, marketing).
5. Data sharing
We may share your data with:
- FKA (Frontier Karate Association) for affiliation and competition purposes
- Payment processors (GoCardless, Stripe) for billing
- Service providers who help us operate the club (e.g., database hosting)
We do not sell your data to third parties.
6. Data retention
We retain membership data for as long as your membership is active and for a reasonable period thereafter to comply with legal obligations. Payment records are kept for 7 years for tax purposes.
7. Your rights
Under UK GDPR, you have the right to:
- Access your personal data
- Correct inaccurate data
- Request deletion ("right to be forgotten")
- Object to processing
- Data portability
- Withdraw consent at any time
To exercise any of these rights, contact us via the contact page.
8. Cookies
Our website may use essential cookies to function correctly. We do not use tracking or advertising cookies without your consent.
9. Complaints
If you have a concern about how we handle your data, you can contact the ICO (Information Commissioner's Office) at ico.org.uk or call 0303 123 1113.
10. Changes to this policy
We may update this policy from time to time. The latest version will always be available on this page.
